Scottsdale, AZ – Full Time

EventPro Strategies is an event and experiential marketing agency that partners with national marketing agencies & corporations to staff and execute experiential events, large & small, for hundreds of Fortune 500 brands around the world.

Program Coordinator Responsibilities

The Program Coordinator will be responsible for managing day-to-day field staff communications for experiential and event marketing programs. The ideal candidate will be detail-oriented and be able to handle multiple tasks. This is a very fast-paced, high energy environment that breaks the “9-5” mold.

Event Staffing and Execution

  • Work directly with client and develop/identify the staffing profile, staff responsibilities, and staffing timelines for each program
  • Research various recruiting methods and post job descriptions as needed
  • Source, screen, interview, and hire promotional staff for promotional events nationwide
  • Create event training based on client details and available resources and facilitate training
  • Confirm staff prior to program execution; verify staff’s presence at assigned events
  • Deploy backup staff if necessary

Client and Talent Relations

  • Provide exceptional service to both EPS clients and field staff
  • Communicate with clients, internal colleagues, and staff at all times leading up to, during, and after program activations (including nights and weekends)
  • Assist staff with completing on-line profiles; audit talent profiles for all required paperwork.
  • Respond in a timely manner to client and talent inquiries

Event Reporting

  • Update internal system with program changes, maintain and complete program files and talent files
  • Monitor and audit post event reporting to ensure compliance and accuracy.
  • Reconcile staff hours and related client billings with Accounting no later than 72 hours after the end of an event.
  • Develop a thorough knowledge of our industry, products and services, as well as those of our competitors and clients.

Qualifications & Requirements

  • University Degree in Communications, Marketing, Business Management and/or related industry experience.
  • Three plus years in events, PR, marketing, customer service, or other related industry.
  • Ability to manage multiple integrated high profile projects simultaneously.
  • Willing and able to work nonstandard work hours and weekends as required.
  • A self-starter, highly organized, knowledge hungry and able to work well with employees at all levels of the organization; must have a Strong work ethic and a positive, can-do attitude
  • Proficient with Microsoft and ability to learn internal systems
  • Highly developed verbal and written communication

Job Type: Full-time

Required Education: Bachelor’s

To apply, please email a resume and cover letter to dblythe@eventprostrategies.com.